 Conference Solutions and The Event Studio work seamlessly together to help deliver your event. Conference Solutions can take care of all your venue research, selection and contract negotiation needs.Why Conference SolutionsConference Solutions will partner with your organization to choose the finest accommodations for your event needs. At NO COST to your organization, we will take care of the hotel’s logistics and contract details, freeing you to concentrate on the contents of your event. What We Do…and How We Do ItWith over 15 years of experience in hotel sales and management, meeting planning and site selection, Conference Solutions is poised to bring expertise to your event planning team that can save you both time and money. We focus solely on the hotel aspects of an event. We keep abreast on all domestic and international locations and their capabilities, as well as bring an insider’s knowledge to the bargaining table when negotiating on your behalf. Through our strong relationships and buying power with the hotels, we are able to negotiate the lowest possible rates. Conference Solutions is paid on a commission basis directly from the hotel. This is at no cost to you. Commissions are simply the cost of doing business for the hotel and are not added into rates. As a third party negotiator, we do not work for a particular hotel company, we work for you. As a small, boutique firm we are able to give you the special attention you deserve. At Conference Solutions we build close relationships with our clients by understanding their immediate needs as well as their long-term objectives. We will partner with you from the planning stages through the execution of your event. This Is How It Works…Let us know your function specification and requirements, and at no cost to you, Conference Solutions will send you a proposal with multiple hotel choices to best suit your program’s needs. We will then work with you to make the best choice for your event. Once a choice has been made, Conference Solutions will read through the hotel contract with a fine-tooth comb. We will then work with the hotel to negotiate the least amount of liability for you. This paves the road for a smooth program. We will also keep up with important dates, such as, release and cut-off dates. Depending on your needs we will go on-site with you or simply keep in close communication with you throughout the program. Lastly, when the program is complete we will follow through by tying up any loose ends; including negotiating attrition and master bill charges if applicable. Your staff will be freed from the hassles of accommodation logistics, allowing them to focus on the content of your event. Our Services Include:
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