At The Event Studio we know that the best events inspire—they make you really think. A good event opens your mind to new ideas and changes the way you work. It allows you to connect with people who engage and inspire you. It provides an experience that is more than you expected. It answers questions you didn’t know you had. It helps you make your life and your business better.

We work with you and a network of carefully selected vendor-partners to create events that enhance your brand and fulfill your event vision.

Functioning as a stand alone event production force or working in conjunction with your internal team we can do it all from strategy to planning to execution.

The Event Studio can be your strategic event partner. We can accent your internal team and provide event support in these key areas: 


• Venue Selection 

• Venue Contracting 

• Project Management 

• Content Development 

• Event Marketing 

• Speakers Management 

• Sponsorship Management 

• Attendee Communication 

• Onsite Materials 

• Awards Program Management 

• Logistics Management 

• On-site Management

VENUE SELECTION
Keeping your strategy and objectives in mind, we will find the most appropriate venue options for your event. The process will include extensive venue research, meticulous attention to attendee needs, location, overall event flow, etc. Once appropriate sites are identified we will organize cost effective site inspections and help you make a final selection.

VENUE CONTRACTING 

We will negotiate the best possible pricing for the program and handle all venue contract discussions including: selecting function rooms with consideration of participant’s comfort, audio-visual requirements, hospitality, location and overall flow of the program; and negotiating optimal payment plan and schedule for your program.

PROJECT MANAGEMENT 

Leveraging our experience in planning many different kinds of meetings, we will work with you to outline a strategic plan for your event that will serve as a touchstone throughout planning to keep the project focused and on target. We will help you as you create and manage key tools like event timeline and budget. The Event Studio will act as an extension of your core event marketing team.

CONTENT DEVELOPMENT 

Great events have their core in great content. Our expertise in content begins with an eye towards experience design and integrates your internal stakeholders to turn your great content into a strong event. We can oversee content development and agenda building to ensure that the editorial direction of the event matches your brand goals.

EVENT MARKETING 
We will work in conjunction with your team to research, contact, and invite the most appropriate potential attendees for your event. From strategy and content to creating compelling communication materials for the event, we can work closely with your team to create and deploy the most effective event marketing strategy and support your team by managing and tracking all marketing steps.

SPEAKER MANAGEMENT 
Once speakers are confirmed for your program there are many details to ensure their participation meets your needs. We will work closely with your speakers to prepare them for your event, managing all details from travel logistics to presentations and on-site support.

SPONSOR MANAGEMENT 
From developing compelling, customized sponsor packages and sales materials to handling all logistics associated with creating your exhibit floor and serving as main point of contact for sponsor event teams, we can take sponsors from point of sale through event execution seamlessly.

ATTENDEE COMMUNICATION 
We will make sure that your attendees have the best possible experience at your event. By managing the attendee check-in, directionals, meet and greet, and special requests we will ensure that attendees have all the information they need to maximize their experience at your event.

ONSITE MATERIALS 
We will work in conjunction with your team to plan, collect and coordinate production of all necessary on-site materials. Once strategy is set, you can turn over the mechanics of materials production to our capable team.

AWARDS PROGRAM MANAGEMENT 
Working with your internal awards team we will create the Awards portion of the program that will serve as the climax and closing of your event. Using your strategy as a guide, we will plan, script and execute an awards show that wows your audience.

LOGISTICS 
We will work closely with your team to be the key resource for pre-planning and execution of the event. The Event Studio will oversee careful planning of event logistics including menus, décor, rooming list, transportation, and special deliveries. We will serve as the main point of contact for all outside event vendors.

ON-SITE MANAGEMENT 
We will bring an experienced team to manage all details of event execution, support your team, and ensure a flawless event; including managing an on-site assignment sheet and event script for distribution to all staff, serving as main point of contact for venue and event vendors, and your team.